Terms of Service
Last updated: July 13, 2026
These terms govern use of Evidence Core, operated by Cyphia Solutions (“Cyphia,” “we,” “us”). By using the service you agree to these terms. Questions: info@cyphiasoft.com.
1. The service
Evidence Core is a platform that helps nonprofit organizations capture and organize records of their programs. Access is provided to staff and authorized volunteers of the client organizations we serve.
2. Accounts and access
You are responsible for keeping your login and any registered contact channels (email addresses, mobile numbers) secure, and for activity under your account. Administrators at your organization manage who has access.
3. Text messaging program
If you register a mobile number, you consent to receive automated text messages related to submitting and filing material, as described in our Privacy Policy.
Message frequency varies with your usage. Message and data rates may apply.
Reply HELP for help or STOP to opt out at any time.
Mobile carriers are not liable for delayed or undelivered messages.
4. Acceptable use
You agree to use the service only for the legitimate work of your organization, to submit only material you are authorized to submit, and not to misuse, disrupt, or attempt to gain unauthorized access to the service or to data belonging to other organizations.
5. Ownership of data
Material captured through the platform belongs to the client organization that captured it. Cyphia processes it on the organization’s behalf and does not claim ownership of it. Organizations may export their data in full at any time.
6. Service availability
We aim to keep the service available and reliable but do not guarantee uninterrupted operation, and we may modify, suspend, or discontinue features.
7. Disclaimers and limitation of liability
The service is provided “as is” and “as available” without warranties of any kind, express or implied. To the fullest extent permitted by law, Cyphia is not liable for indirect, incidental, special, or consequential damages arising from use of the service.
8. Changes
We may update these terms from time to time; continued use after an update constitutes acceptance. We will post the updated version here with a new date.
9. Contact
Cyphia Solutions — info@cyphiasoft.com